Privacy Statement for Huawei Exhibition Area of MWC Barcelona 2024

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Privacy Statement for Huawei Exhibition Area of MWC Barcelona 2024

HUAWEI Exhibition Area of MWC Barcelona 2024 is operated by Huawei Technologies Co., Ltd., Office Building of Huawei Headquarters, Bantian, Longgang District, Shenzhen (“Huawei”, “us” or “we”) who provides technology and management support. As the data controller, Huawei is very aware of how important your privacy is to you, and is committed to respecting your privacy. This Privacy Statement ("this Statement") describes how Huawei uses your personal data and protects your privacy when you visit HUAWEI Exhibition Area of MWC Barcelona 2024 (“the Exhibition”). Please read the following to learn more about our Privacy Statement. Huawei may inform you of product- or service-specific data collection through supplementary policies or notices before collection. For MWC2024 Exhibition, Huawei designate Huawei Technologies España, S.L.,C/ Isabel Colbrand 22 28050 Madrid as representative.

This Statement describes:

1. How We Collect and Use Your Personal Data

2. How long and where do we store your data

3. How do we share your data

4. What are your rights and choices

5. Updates to This Statement

6. How to Contact Us

1. How We Collect and Use Your Personal Data

Personal data is any information or data that may identify an individual or individuals when being used independently or jointly with other information. This statement informs you on how Huawei process your personal data and provide you services during the MWC.

The personal data we collect and process includes:

  • Event Management: To enable you to visit to the exhibition, we will register you in our internal platform, your name, enterprise name, gender, job level, job position, passport number, hotel name, check-in date, check-out date, payment method, roommate name will be processed based on our legitimate interest of enabling us to more effectively manage our event and provide our service to you, such as booking hotels for you.
  • Promotion of the event: To promote the event, we will make recordings and video of the session and forum, take photos of you as the speaker, or of the event in general manner. The two processing scenarios below are all based on our legitimate interest of marketing the event held by us. If you do not wish any further use of the photographs and recordings showing you, please contact us by email at DPO@huawei.com or access our Personal Data Management Request Platform https://www.huawei.com/en/personal-data-request
    - Video of the session/forum and photograph of the speaker: The processing (including further promotion), will only be based on the speaker’s prior confirmation to the Authorization Letter. If you have not given us the authorization, your image, voice and/or other information will not be processed.
    - Photograph and video shooting in general about the event / venue: we may take photos and videos to promote the popularity of the event and present the venue in general. Your image may be fully or partially included unintentionally as an accessory image of the event.
  • Forum live broadcast: Based on our legitimate interest of marketing, we may collect portraits and voices of participants to live broadcast some Huawei-sponsored forums on the public screen or on Huawei's website.
  • Interactive experiences: based on your consent, some booths provide you with specific experiences and may collect your signature, portrait, and/or voice. The majority of information provided during the interactive experiences will not be stored and is only processed during the interactive experience. However it is possible some information such as signature and portrait will be stored during interactive experiences and will be deleted after 3 (three) days after the event. We will provide detailed record notices in the exhibition area or via digital devices.
  • Access and authentication: Based on our legitimate interest of authentication and enhancing the brand event experience, we may process information to verify the identity of visitors. Anonymous ID will be recorded for areas that need to be authenticated.

2. How long and where do we store your data

The data retain period may vary with scenario and service. Your personal data will be stored in Germany, UK and the People’s Republic of China. After the retention period expires, we will erase or anonymize your personal data.

Scenarios / purposes Retention period
Event registration 2 years after registration
Promotion of the event As per the authorization letter, or until the successful exercise of the right to object.
Forum live broadcast 2 years after event
Interactive experiences 3 days after event
Access and authentication 3 days after event

3. How do we share your data

(1) Disclosure of your personal data outside of the EU/EEA:

Name of activities Reason for Disclosure and details on the data recipients and countries of transfer Mechanism for cross-border transfer
Event Management We use the CIMS system deployed in Germany, remotely process your relevant data in China, to have our local affiliates outside of the EU/EEA to coordinate participants on our behalf, we will disclose your data provided for registration. We procure event organization suppliers (Sinobase (Beijing) Marketing Technology Co., Ltd.) to produce your name tag, your relevant data will be shared with them as well. As a global company, your personal data collected by Huawei may be processed or accessed in EU or in other countries/regions outside EU. Huawei complies with GDPR and other applicable legal requirements for providing adequate safeguards by incorporating the Standard Contractual Clauses with relevant supplementary measures in such transfer.
You can obtain a copy of them here: https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en
Promotion of the event Video and photograph of the speaker will be disseminated to promoting channels as specified in the Authorization letter confirmed by you.
Video shooting or photograph in general about the event / venue, will be disseminated globally on our social media channels, presentation, brochures.
Forum live broadcast video replay clips will be completed in China by our authorized supplier (Beijing Vhall Times Tech Co., Ltd.).
Access and authentication We procured a supplier（Sinobase (Beijing) Marketing Technology Co., Ltd.） from China who provides the access and authentication service to us. The statistical data of number of people in exhibition area (Non-personal data) everyday will be transferred to China for analyzing the quality of our services and product.
Interactive experiences Video conference experiences will generate video streaming transfer to server in China and send it back to screen onsite after processed, your data will not be stored.

(2) Disclosure of your personal data within the EU/EEA:

Name of activities Reason for Disclosure and details on the data recipients
Event Management To have our local affiliates in EU/EEA to coordinate participants on our behalf, we will disclose your data provided for registration.
Promotion of the event We procure SMART WORKS SL, a Spanish supplier to provide video shooting and photographer service to us.
Book hotel We procure a data processor（B-network）, a Spanish supplier to provide hotel booking service to us. To help you book hotel，we will share your data with B-network. The hotels are independent data controller.

(3) Disclosures related to legal requirements and business transactions

Huawei may share your data in response to a legal process or request from a competent authority based on an applicable law or in connection with legal proceeding or process. Your data may also be disclosed as part of merger, acquisition, sale of assets (such as service agreements) or transition of service to a Huawei group or other relevant company.

4. What are your rights and choices?

You can enter into the Huawei Data Subject Request Portal to exercise your data subject right.
Right of Access You have the right to obtain from Huawei confirmation as to whether or not Personal Data concerning you is being processed and, where that is the case, access to a copy of the Personal Data and specific information about how Huawei processes your Personal Data.
Right of Rectification (Correction) You have the right to obtain from Huawei the correction of inaccurate Personal Data concerning you and also the right to have incomplete Personal Data completed.
Right of Erasure (Deletion) You have the right to obtain from Huawei the erasure (deletion) of your Personal Data in particular circumstances.
Right of Restriction You have the right to obtain from Huawei restriction of processing in particular circumstances.
Right of Objection You have the right to object to the processing of your Personal Data in particular circumstances.
Right of Portability In certain circumstances, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller. Please bear in mind that the right of portability does not apply in the case of processing personal data on legal obligation or legitimate interests’ basis.
Right to Withdraw Consent Where the legal basis of processing Personal Data is based on consent, you have the right to withdraw your consent at any time by providing a withdrawal notice to Huawei. Please note, however, that the withdrawal of your consent will not affect any use of the Personal Data made before you withdrew your consent.
Right to lodge a Complaint If you consider your Personal Data is not being processed in compliance with the applicable laws, you have the right to lodge a complaint with any relevant supervisory authority. List of Supervisory Authorities: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm

5. Updates to This Statement

Huawei reserves the right to update or change this Statement at any time. We will release the latest Privacy Statement on this page for any changes. If major changes are made to the Privacy Statement, we may notify you through different channels, for example, posting a notice on our website or sending you direct notification. You are welcome to read this Statement to understand its details at any time.

6. How to Contact Us

If you have any privacy complaints or issues, and want to contact Huawei Data Protection Officer (DPO), please click here. Where your personal data is processed by Huawei in accordance with this Statement, the Huawei entity that responds to your request, contacts you, provides you with products or services, or has signed or is about to sign a contract with you is the controller of the related personal data. You can click here to obtain the contacts of Huawei entities.

Last updated: February 2024